CSS Committee Meeting - Minutes

Location:	LG23 + Discord
Date:	Tuesday 25th November
Time:	18:30 BST
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Deji (D), Amrit Bhogal (AB), Toby Landells (TL), Albert Waldron (AW), Joe Adams (JA), Evie Wilson (EW), Fearne Townsend (FT), Rohit Jose (RJ), Sabrina Ahmad (SA)

1	Apologies Maddy Sumeet	MW
2	Adoption of Previous Minutes Minutes adopted	MG
3	Matters Arising UoB STAR ACTION M: Invite UoB STAR to a meeting Action carried forwards	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards	All
5	Past Events League Tournament ACTION SA/EW: Buy prizes Action completed EW reports the number of people was ideal for the tournament as there was a power of 2 EW reports people had fun EW reports we have the prizes but they have not been collected yet TL reports that it was fun	All
6	Future Events (standing item) Break MG, AB, TL MG suggests milk powder Christmas Meal - Thursday 4th December ACTION EW: 2 Week publicity for Saturday Action cancelled ACTION ML: Make placecards (there is a generator on https://tools.cssbham.com/) Action carried forwards ACTION MW: Ask Green Man if they accept bank transfer MW reports that both the person on the phone and their manager didn’t know, said they would contact head office to confirm and call back tomorrow (Wednesday) Meal choices were sent off Some people have asked if they can just turn up, the answer is no Tickets can be sold between people though Bar Crawl (30th January provisional) FT’s plan: 19:00-20:30: Flight Club £9pp for darts ML reports there is a limit on the number that can do darts Booking £100 refundable They have food FT reports they get very busy on a Saturday and the crowd is middle aged 20:30-21:00: Katie O’briens Unsure on booking costs We aren’t guaranteed a table They only take walk ins There is live music 21:20-22:00: The Brasshouse Booking fee info should be in the emails £20 for Brasshouse 22:00-23:00: Felsons Online only allows up to 10 for online bookings FT reports it is £10 to secure the booking, they have offered to wave the pool fees FT says they take mixer app MG suggests £2-£3 surcharge for non-members RJ suggests we remind people in announcements that they can’t just show up MW suggests same t-shirt design as last years We need to update the places ACTION RJ: Update t-shirt ACTION MW: Ticket request Action carried forwards OSM Mapathon ACTION MW: Complete 1 week publicity for OSM Action cancelled ACTION SB: Email Tom to book Sloman Action complete Bletchley Park - Saturday 28th February ACTION OB: Write an application to the EPS culture fund Action carried forwards Habiba has asked for evidence of interest Imitation Game Movie Night Friday 20th February ACTION MG: Do RA, Activity, create channel ACTION EW: Find a room and book it by messaging Todd G12 is free FOSDEM Reminder: Grants Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action carried forwards ACTION AB: Find a date that works for him Action carried forwards Bad Film Collab (hackers) SA reports this would be next semester EW suggests we do a Mario Kart rematch CSS Plush Making ACTION OB: Do a grant application for materials (We did one for the plushes last year which can be repurposed) Action carried forwards ACTION FT: Create interest form Action completed ACTION FT: Do a ping announcement Breast Cancer Awareness collab ACTION SA: respond that we are happy to promote but not run (Instagram dm) Action carried forwards NQ64 - Friday 28th November ACTION MG: Do NQ64 1 week publicity Action completed MG reports we need to bring ear plugs SloLAN Tuesday 20th January ACTION MW: Reach out to VRSoc Action carried forwards ACTION ML: Create pizza tokens Action carried forwards ACTION SB: Notify the school about drinks Action completed Board Games Night 2 Monday 9th February ACTION SB: Notify the school about drinks Action completed Hackathon ACTION OB: Do a grant (There is one from last year that can be repurposed, but bump up numbers) Action carried forwards ACTION OB: Write an application to the EPS culture fund (Deadline is 18th January) Action carried forwards Hastings Direct are still interested in sponsoring D reports that the website updates have been finished They will need a PR to add them ACTION D + AB: Reach out to potential sponsors ACTION MG: Reach out to AFNOM about the mini-ctf ACTION FT: Talk to the other Algosoc committee Ice Skating/Christmas Markets ACTION SB: Create activity Action carried forwards ACTION MG: Ping SB Action carried forwards ACTION SA: Create ticket request form	All
7	Sponsor/Industry Update (standing item) A new sponsorship doc has been put in the sponsorship channel ACTION EVERYONE: Review the new document AB reports it may need to be adjusted as it uses react	AB
8	Finance Report (standing item) Most recent statement balance: £3,842.89 Actual working balance: £3107.62 Pending incomings Memberships Christmas Meal Tickets Pending outgoings Christmas Meal Grants Focussing on Bletchley, FOSDEM and possible Ball and pizza Send a message if you have grant ideas There is a £210 discrepancy currently	OB
9	EDI Report (standing item) ACTION SA: Do a Movember post Action in progress ACTION SA: Write post for disability history month (by the end of next week) Action in progress	SA
10	Committee Suggestions (standing item) New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards Ban Amrit from the kitchen ACTION AB: Respond Action carried forwards More pub nights / social nights MW reports that a fortnightly pub night could be alright FT suggests we probably wouldn’t have to book as fewer people would turn up MG suggests normally doing one venue, but we can mix it up like with NQ64 AW says that a lot of the first years are interested in more regular get togethers AW reports that any of the selly oak pubs would work, as well as Joes RJ says that something on campus may be easier to organise as it reduces risk FT suggests we poll the members on pubs Soak vs Joes MW reports the pear is inaccessible, and goose is too small MW suggests doing a poll with everything on it and we can go from there ACTION FT: Respond	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards Atrium TV ACTION MW: Ask if can take over Action completed Helen says it is now fixed Committee Jumpers: ACTION MW: Poll Action completed Committee hoodies won SA voted for onesies MW asks how we make the committee ones different EW suggests they all say ‘Big Widds’ on them FT suggests we have our roles on the back MW asks if we should have names FT says no FT suggests logo on top of roles MG suggests logo under roles	All

Actual start time	18:35 BST
Actual end time	19:45 BST
Duration	1 Hours 10 Minutes