CSS Committee Meeting - Minutes

Location:	LG23 + Discord
Date:	Tuesday 18th November
Time:	18:30 BST
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Maddy Lardner (ML), Fearne Townsend (FT), Deji (D), Joseph Adams (JA), Oli Baker (OB)

1	Apologies Rohit Sumeet Toby Amrit Albert	MW
2	Adoption of Previous Minutes Minutes approved	MG
3	Matters Arising Movember UoB STAR ACTION M: Invite UoB STAR to a meeting Action carried forwards	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards	All
5	Past Events EGM Handover: ACTION New Committee: Reach out to previous role holders if possible ML reports this is done ACTION New Committee: Complete canvas training ML has completed training D has completed training JA has completed training Action completed	All
6	Future Events (standing item) Break MG ML suggests we look at buying the mixer size coke cans Christmas Meal - Thursday 4th December MW reports we have sold out MW has asked for 5 more MW will send orders off tomorrow ACTION EW: 2 Week publicity for Saturday ACTION ML: Make placecards (there is a generator on https://tools.cssbham.com/) ACTION MW: Ask Green Man if they accept bank transfer League Tournament ACTION SA/EW: Buy prizes There are enough people for 4 teams Bar Crawl (30th January provisional) FT’s plan: 19:00-20:30: Flight Club £9pp for darts ML reports there is a limit on the number that can do darts Booking £12pp They have food FT reports they get very busy on a Saturday and the crowd is middle aged 20:30-21:00: Katie O’briens Unsure on booking costs We aren’t guaranteed a table 21:20-22:00: The Brasshouse Booking fee info should be in the emails £20 for Brasshouse 22:00-23:00: Felsons Online only allows up to 10 for online bookings FT suggests we could do multiple bookings ACTION MW: Ticket request Action carried forwards MW suggests tickets go out before Christmas MG suggests last week of term OSM Mapathon ACTION OB: Complete 2 week publicity for Thursday Action completed ACTION MW: Complete 1 week publicity for OSM ACTION SB: Email Tom to book Sloman Bletchley Park - Saturday 28th February All forms submitted Tickets to go on sale January 1st Make clear in announcements that you can either bring a pack lunch or use the cafeteria ML suggests doing an Imitation Game movie night ACTION OB: Write an application to the EPS culture fund Imitation Game Movie Night Friday 20th February FOSDEM Reminder: Grants OB reports that they are making progress Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action carried forwards ACTION AB: Find a date that works for him Action carried forwards Bad Film Collab (hackers) CSS Hookers Collab MW reports they said no FT reports they said it would be difficult to teach people the pattern FT says that they offered to make a video FT says that it can be hard to learn from videos so an in-person event might be easier to learn from FT suggests an in-person event may be difficult as we do not have enough expert crocheters for instructing JA asks how equipment would work FT says we would probably have to provide equipment, which would be paid for by the participants FT reports we would need around 1 needle per 4 attendees but everyone would need a hook ML reports that poundland has hooks MW suggests we get a grant ACTION OB: Do a grant application for materials (We did one for the plushes last year which can be repurposed) ACTION FT: Create interest form Breast Cancer Awareness collab ACTION SA: respond that we are happy to promote but not run (Instagram dm) Action carried forwards NQ64 - Friday 28th November ACTION MG: Do NQ64 1 week publicity SloLAN Tuesday 20th January ACTION MW: Reach out to VRSoc Action carried forwards ACTION EVERYONE: Think of anti-pizza stealing techniques Ideas: Ask for memberships Tickets Pizza tokens ML suggests numbering each token ML suggests a pizza shaped token ACTION ML: Create pizza tokens ACTION SB: Notify the school about drinks Board Games Night 2 Monday 9th February ACTION SA: Make guild activity and submit pre-prepared RA Action completed ACTION MW: Catering form Action completed ACTION SB: Notify the school about drinks Hackathon MW reports the meeting with the school went well Mo was not happy with externals We will have full building access 180 capacity We can have the same number of security We need 10 organisers/volunteers Committee tickets will be released ahead of time Todd suggested the school might have an extra £500 Also suggested reaching out to staff who are interested in the Hackathon No more LG06a MW suggests Sloman could be the quiet room ACTION OB: Do a grant (There is one from last year that can be repurposed, but bump up numbers) ACTION OB: Write an application to the EPS culture fund (Deadline is 18th January)	All
7	Sponsor/Industry Update (standing item) Hastings Direct MW reports meeting went well They are seemingly on board A new sponsorship doc has been put in the sponsorship channel It has graphs ACTION EVERYONE: Review the new document	AB
8	Finance Report (standing item) Most recent statement balance: £3,842.89 Actual working balance: £3107.62 Pending incomings Memberships Christmas Meal Tickets Pending outgoings Ming Moon Halloween Quiz Drinks + Pizzas Break Snacks Hetzner Christmas Meal TeX plushies 48 sold 2 remaining(?) Grants Focussing on Bletchley, FOSDEM and possible Ball and pizza Send a message if you have grant ideas There is a £210 discrepancy currently OB reports progress is being made but the cause of the discrepancy is still unclear	OB
9	EDI Report (standing item) ACTION SA: Do a Movember post Action carried forwards ACTION SA: Write post for disability history month (by the end of next week)	SA
10	Committee Suggestions (standing item) New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards Ban Amrit from the kitchen ACTION AB: Respond Action carried forwards	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards Maddy’s ideas: More Relaxed Social Events ML suggests we do ice skating ACTION ML: Investigate prices and booking MW suggests we run it week 10 ACTION ML: Find prices for that day ML reports we need numbers and then we can book ACTION SB: Create activity Action carried forwards ACTION MG: Ping SB ML suggests we do a save the date poster to put up for Christmas Light switch on More Advertisement around the schools building/Instagram ACTION RJ: Put weekly roundups on Instagram Action cancelled ML suggests we make use of the CS atrium TV ACTION MW: Ask if can take over Action carried forwards Committee Jumpers: ACTION MW: Poll Action carried forwards ML suggests we try and convince the school to put more money towards it	All

Actual start time	18:35 BST
Actual end time	19:55 BST
Duration	1 Hours 20 Minutes