CSS Committee Meeting - Minutes

Location:	LG23 + Discord
Date:	Monday 27th October
Time:	18:00 BST
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Amrit Bhogal (AB), Toby Landells (TL), Joe Adams (JA), Sabrina Ahmad (SA), Evie Wilson (EW), Rohit Jose (RJ)

1	Apologies Maddy Oli Sumeet Deji Albert	MW
2	Adoption of Previous Minutes Minutes approved	MG
3	Matters Arising	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards	All
5	Past Events Hackathon? Valyfy ACTION MW: Contact guild Action completed Welcome Week Ming Moon ACTION FT: Complete SGF for ‘deposit’ Action carried forwards EGM ACTION MW: Do a poll for a new meeting time MW thinks the EGM went fine MW reports that the guild may have concerns over the voting website MW reports the guild has asked if we want to trial a new election methodology We don’t want to due to the next election being an AGM	All
6	Future Events (standing item) Break TL + MG will be there Halloween Quiz - Thursday 30th October ACTION MG: Get baby pictures Action in progress ACTION MW: Buy alcohol Action complete ACTION MG: Print out answer sheets Action in progress Christmas Meal - Thursday 4th December ACTION MW: Email/Ring about rainbow lasagna and two courses Action complete MW reports that we have received prices and rainbow lasagna and two courses are fine MW has completed the ticket request form MW intends to announce tickets at the Halloween Quiz League Tournament EW reports sign ups are going out on November 6th The tournament will be Friday 21st November EW reports we need to buy prizes EW suggests hygiene products SA suggests mugs that read ‘I went to a league tournament and I was the best loser’ Bar Crawl Pushed back to semester 2 (approx. 30th January) MW asks what we are doing with t-shirts MG suggests at price for a t-shirt with a free attendance ticket MG asks about steward t-shirts General agreement that they are a good idea FT’s plan: 19:00-20:30: Flight Club £9pp for darts Booking £12pp They have food 20:30-21:00: Katie O’briens Unsure on booking costs 21:20-22:00: The Brasshouse 22:00-23:00: Felsons Online only allows up to 10 for online bookings ACTION MW: Ticket request Action carried forwards ACTION MW: Buy Pterobyte stickers Action carried forwards JA reports there are spares in the cupboard MW will check OSM Mapathon Thursday 27th November ACTION MW: Do RA Action complete MW asks if we are doing pizza MG suggests no due to finances Bletchley Park ACTION MW: Book coach MW reports that we have a quote of £1135 MW reports that Bletchley have been emailed MW asks if we are doing wheelchair tickets JA asks if anyone has asked MW reports no MW reminds us that foldable wheelchairs can go under the bus anyway MG suggests we put out an announcement asking if anyone intends to use it FOSDEM Reminder: Grants Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action carried forwards ACTION AB: Find a date that works for him Bad Film Collab (hackers) ACTION SA: Ask Bad Film if they are on board with Hackers SA reports bad film will look into it Action complete CSS Hookers Collab ACTION MW: Reach out to hookers Action complete MW reports they have not replied Breast Cancer Awareness collab MG suggests we don’t run it but we do promote it ACTION SA: respond that we are happy to promote but not run (Instagram dm) NQ64 MW suggests either Friday 14th November or Friday 28th November General agreement on Friday 28th ACTION MW: Send pre-prepared RA SloLAN	All
7	Sponsor/Industry Update (standing item) Hastings Direct No updates AB reports that we are waiting for the rates to drop AB reports that he has contacted someone in the medtech industry who may be able to put us in contact with some companies MW reports we should start looking for Hackathon sponsors (March)	AB
8	Finance Report (standing item) Most recent statement balance: £2,474.59 Actual working balance: £1,447.51 Pending incomings Memberships Pending outgoings Stickers Ming Moon TeX plushies 48 sold 2 remaining(?)	OB
9	EDI Report (standing item) ACTION SA: Write Black History Month post Action cancelled ACTION SB: Write Diwali post Action complete	SA
10	Committee Suggestions (standing item) New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards Ban Amrit from the kitchen ACTION AB: Respond Action carried forwards Add an emoji to the Announcements channel name MW reports it has an icon of a megaphone already ACTION MW: Respond CSS gets Boba MW reports there is a society for this ACTION MW: Respond Holographic TeX sticker for completing the TeX sticker collection MG and MW like the idea ACTION JA: Respond	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards Maddy’s ideas: Combined PGT & PGR Mixer MW likes the idea JA is a big cheese and wine enjoyer MG also in agreement More Frequent Weekly Events MW suggests a weekly quiz could be too much work and dilute other quizzes MG suggests maybe more pub trips (Bratby?) Advent of Code (Christmas Challenge) MG reports we already a leaderboard on AoC and give the best people mugs More Relaxed Social Events MG reports that Film Night and SloLAN are already in the pipeline MW suggests we could do bouldering again Member Feedback MW reports that we have tried feedback forms but engagement isn’t great MW suggests that polls for what drinks people want is definitely something we should start doing MW also suggests a poll on Ball before or after Easter More Advertisement around the schools building/Instagram MG suggests putting some pictures on Instagram after events ACTION RJ: Put weekly roundups on Instagram	All

Actual start time	18:10 BST
Actual end time	19:15 BST
Duration	1 Hours 5 Minutes