CSS EGM - Minutes

Location:	Old Engineering Y3 - G34 (in-person) & Zoom (online)
Date:	Wednesday 22nd October 2025
Time:	13:00 BST
Attendees:	Matty Widdop (MW) (Chairing), Marcus Gustafsson (MG) (Minuting)

1	Apologies Apologies received from Amrit Bhogal	MW
2	Adoption of April 2025 AGM Minutes Unanimous adoption of previous minutes.	MW
3	Matters Arising There were no matters arising.	All
4	Chair’s Report MW showed the current status regarding memberships MW reports we have the second most to date MW went over the events so far this year MW reviewed upcoming future events MW provided an early preview of the pub crawl and Christmas Meal MW thanked committee and our members	MW
5	Treasurer’s Report Most recent statement balance: £2474.59 Actual Working Balance: £1423.36 Pending outgoings: Ming Moon Break; Pending Incomings: Memberships!! Total Memberships so far: 329 Membership cost: £5 (with VAT) Actual income per membership: £4.17 Total income so far: £1,371.93 Pizzas bought so far: £325.25 MW explained what events we are considering subsidising MW explained our financial relationship with SoCS	MW
6	Changes and Amendments to the Constitution No amendments were submitted for consideration ahead of time. MW asked the floor if there anybody had any amendments to propose. None were raised.	MW
7	Election of New Committee Members MW invited everybody to register to vote and explained the Instant Run-off Voting system. First Year Rep Candidates standing in advance: Zhaniya Kalimova, Albert Waldron, Mohammad Uppal, Ali Mammadov Albert Waldron: Albert introduced themselves as a first year They described their experience They were a senior prefect They ran multiple societies They won a Splatoon commentating competition They described their ideas: They suggested there should be more pub socials They suggested running friendly debates and open mic nights Questions: EW asked if Albert had any plans for the League tournament Albert did not know much about League of legends but thought it would be fun SB asked about the best pub Albert ranked a number of the Selly Oak pubs and bars SA asked Albert if they would support a fridge to fridge Albert was in support FT asked if they were volunteering for it Albert was EW asked Albert about their favourite pub in the world Albert said their local was their favourite Zhaniya Kalimova, Albert Waldron, Mohammad Uppal, Ali Mammadov did not attend the meeting, nor did they nominate a proxy to speak on their behalf. No candidates stood from the floor Results Round 1 Re-open nominations (RON): 0 votes Zhaniya Kalimova: 0 votes Albert Waldron: 15 votes Mohammad Uppal: 1 votes Ali Mammadov: 0 votes Eliminated Ali Mammadov Round 2 Re-open nominations (RON): 0 votes Zhaniya Kalimova: 0 votes Albert Waldron: 15 votes Mohammad Uppal: 1 votes Eliminated Zhaniya Kalimova Round 3 Re-open nominations (RON): 0 votes Albert Waldron: 15 votes Mohammad Uppal: 1 votes Eliminated Re-open nominations (RON) Round 4 Albert Waldron: 15 votes Mohammad Uppal: 1 votes Eliminated Mohammad Uppal Round 5 Albert Waldron: 16 votes Albert Waldron is duly elected as First Year Rep. Post Graduate (Taught) Rep Candidates standing in advance: Maddy Lardner Maddy Lardner: Maddy described their previous experience: They have organised large events such as balls and sporting events They have experiencing working with Student Unions Maddy recognised that it can be hard to reach out to PGTs They said they would work on involving them better by listening to their feedback No candidates stood from the floor. Questions FT asked if any events from Lancaster could be replicated here Maddy replied that sport events, especially for women could be added Maddy also suggested that art/craft events could be introduced to cater to a wider audience Maddy also suggested adding some more day time events SA asked how Maddy would support our upcoming collaboration with Hookers and Stitches Maddy suggested this could introduce people outside of the CS department to CSS Joseph Adams asked how Maddy would reach out to older PGTs Maddy suggested using posters and communication from the Guild and ESO to reach out to people who use different forms of communication than our regular ones. Maddy also suggested creating group chats on alternative platforms Discord Maddy also said that we could utilise the Instagram more EW asked if Maddy had played League of Legends Maddy said they have played it but was not a huge fan but was supportive of the upcoming League tournament and suggested that doing alternative tournaments in the future with different games would widen our audience more Results Round 1 Re-open nominations (RON): 0 votes Maddy Lardner: 17 votes Eliminated Re-open nominations (RON) Round 2 Maddy Lardner: 17 votes Maddy Lardner is duly elected as Post Graduate (Taught) Rep. Post Graduate (Research) Rep Candidates standing in advance: Joseph Adams Joseph Adams (Joe) Joe described their experience of being PGR rep last year Joe described their familiarity and connection to the other PGRs and how this might help PGRs feel more comfortable attending events Questions: EW asked if Joe played League of Legends Joe said that they don’t FT asked what kind of events PGRs might want to attend Joe responded that quizzes were a good event to introduce them to CSS Joe also mentioned the big events such as the ball as they can be a good break from PGR work EW asked if Joe would like a burns night quiz Joe said they had talked about burns night to some of the PGRs No candidates stood from the floor Results Round 1 Re-open nominations (RON): 0 votes Joseph Adams: 16 votes Eliminated Re-open nominations (RON) Round 2 Joseph Adams: 16 votes Joseph Adams is duly elected as Post Graduate (Research) Rep. Hackathons Officer Candidates standing in advance: Deji Deji Deji described the various roles they had had at school including a variety of rep positions Questions ML asked how sponsorship could be obtained Deji said they would compile a list of companies EW asked if the food would be better this year Deji suggested there would be pizza and asked if EW would enjoy McDonalds breakfast EW reported they would not SA asked how Deji would make Birminghack better than last year Deji said they weren’t sure EW asked if Deji would be happy to open the Hackathon to externals if possible Deji said they would be comfortable with it EW asked if Deji played League of Legends Deji said they hadn’t FT asked if Deji had done a Hackathon before Deji said they hadn’t EW asked if Deji had any ideas for events within the Hackathon Deji said a clown would be fun No candidates stood from the floor. Results Round 1 Re-open nominations (RON): 2 votes Deji: 13 votes Eliminated Re-open nominations (RON) Round 2 Deji: 14 votes Deji is duly elected as Hackathons Officer.	MW
8	Any Other Business MW thanked attendees for coming. The meeting was closed at 14:05.	All

Actual start time	13:05 GMT
Actual end time	14:05 GMT
Duration	1 hour

Approved
Approved (by Guild)

Voting for elections and amendments took place on CSS’ voting platform, available online at vote.cssbham.com. This voting platform is open source and publicly auditable. Votes were cast using the instant run-off voting system, in line with policy described in the constitution.