CSS Committee Meeting - Minutes

Location:	Discord
Date:	Monday 6th October
Time:	18:00 BST
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Amrit Bhogal (AB), Toby Landells (TL), Evie Wilson (EW), Sabrina Ahmad (SA), Jhundon Mendi (JM)

1	Apologies	MW
2	Adoption of Previous Minutes Minutes adopted	MG
3	Matters Arising	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point	All
5	Past Events Hackathon? Valyfy ACTION MW: Contact Valyfy Action complete The email was not delivered as the email is dead MW reports it is time to contact the guild ACTION MW: Contact guild BBQ ACTION SA: Put training on SGF Action carried forwards Welcome Week Board Games Night SGF submitted Ming Moon ACTION FT: Complete SGF for ‘deposit’ First Year Mixer AB reports it went very well and had good attendance AB reports not many people followed from the lecture, but they worked their way there later MG reports way better attendance than in the past Postgrad Mixer JM reports only a couple of people showed up Socs Night SGF submitted MW reports he isn’t sure on OSTEM communication and was disappointed that GDS was not able to participate MW thought the presentations went well, but we ran quite quickly Pizza amount was good JM reports that timing was an issue as the systems shut down 20:05 Pub Night MW reports oh dear MW suggests that attendance polls should be done further ahead of time EW reports task failed successfully as people enjoyed themselves	All
6	Future Events (standing item) Break MW reports RJ has posted a poll ACTION EW: Submit RA Halloween Quiz - Thursday 30th October MG reports that 2 rounds are written ACTION MG: Get baby pictures MW reports that stickers have been ordered MW has got some holographic ghost tex stickers MW reports all the forms are complete but not yet approved EGM - Wednesday 22nd October First year rep, PGT rep, PGR rep, Hackathons officer ACTION V: Email guild to step down as interim first year ACTION RJ: Publicity MW asks if when we should open campaigning MG says a week is good EW concurs JM concurs TL concurs Christmas Meal - Thursday 4th December Green man has been booked for 100 MW reports the menu is the same but inflation MW suggests subsidised tickets for members MG asks if we are charging non-members at cost MW reports not many come, so may as well MW reports that rainbow lasagna has been asked about, but no response yet MW suggests opening tickets on the 1st and then tweaking as necessary League Tournament EW has messaged UoB eSports, but they have not replied	All
7	Sponsor/Industry Update (standing item) Hastings Direct ACTION HP: Redirect Hastings Direct to Amrit Action carried forwards AB reports that updates to the sponsorship information is in progress and can be demonstrated soon	AB
8	Finance Report (standing item) Most recent statement balance: £3250.54 Actual working balance: £1,497.80 Pending incomings Memberships Pending outgoings T-Shirts Domains TeX plushies 48 sold 2 remaining(?) ACTION MW: Check we definitely have 2 MW reports there are 7 in the cupboard According to the sales report we have sold all but 2 Action complete ACTION JM: Contact people who have not collected tex plush	OB
9	EDI Report (standing item) ACTION SA: Write Black History Month post	SA
10	Committee Suggestions (standing item) Ham and Pineapple pizza at events EW thinks it is a good idea MG suggests we order a couple instead of 2 all the meats ACTION EW: Respond New emoji competition MW suggests we should ACTION SB: Compile list of lesser-used emojis Netball team for the school if it doesn’t already exist MW reports we have looked into this but is very expensive ACTION MW: Respond no AI/ML related talks and tutorials MW suggests replying advertising TeX Talks ACTION EW: Respond New tex sticker for the hackathon MG suggests laptop tex ACTION MW: Respond ACTION MW: Ask Kate for a design April fools a thon SA suggests making something funny and atrocious in a hackathon style ACTION MW: Respond White Mercedes merch Obviously a joke ACTION MW: Respond Erect statues of our current, future and past presidents in the CS atrium Obviously a joke ACTION MW: Respond	MG
11	Any Other Business (standing item)	All

Actual start time	18:00 BST
Actual end time	19:14 BST
Duration	1 Hours 14 Minutes