MW 2 Adoption of Previous Minutes

• Minutes adopted

MG 3 Matters Arising All 4 Committee Handover

• Drive Transfers
• Action MN: Find script at some point
• Action carried forwards

All 5 Past Events

• Hackathon?
• Valyfy
• ACTION MW: Contact Valyfy
• Action carried forwards
• BBQ
• ACTION SA: Put training on SGF
• Action carried forwards
• Welcome Week
• Board Games Night
• MN reports the colab element was well received
• The roleplay element should have had rooms booked in advance
• Committee all went downstairs so it was hard for Todd to find us
• MN reports attendance was 95
• MN reports that pizza calculator worked well
• SA reports that we did have quite a lot of the vegan/vegetarian pizzas left
• MN reports that Domino has contradictory information about its gluten free pizza due to cross-contamination
• FT reports that an earlier time for committee arrival would be better as lots of attendees arrived before committee were ready
• OB says that some people arrived around half an hour early so a formal set up time would be good
• MN reports that Todd was not massively happy about our response time on teams about the graffiti
• OB says that teams notifications are often delayed
• OB reports that it was unclear that it was a collaboration so a bit more a formal plan would have been an improvement
• MN suggests we restock on napkins, plates, cups etc for socs night
• FT reports that most soft drinks were equally popular except Sprite
• FT reports that people mixed quite well
• Scavenger Hunt
• There was relatively good participation this year
• Far more than last year
• MG suggest we rotate or alter questions for next year for people repeating the scavenger hunt
• MW asks if we need to cater for repeats
• SA suggests a separate quiz for second+ years
• MW suggests doing this in January
• EW suggests we should have an answer sheet
• OB reports that some people confused the QR code for the hunt for the membership QR
• MW suggests we should update the boards
• Apparently RJ is working on this
• Ming Moon
• MW reports that on the day, very few people were free
• FT had to go on their own
• MW reports Ming Moon used up the entire deposit
• FT reports some people were discounted but late people were charged full
• Ming Moon said they could either have it off the meal or on the bar tab
• MW reports that one year we had to fight them
• FT reports the email link said £100 but took £200
• MW suggests we research alternate venues
• FT reports that people enjoyed it
• There were 25 attendees
• MW reports that attendance has been dwindling since 2021
• SoCS Stall
• FT reports that a non-fresher started berating about the university towards us
• Another person kept asking about internships
• FT reports there was a good mix of undergrads and postgrads
• MG reports that plenty of people had more general course/internship questions
• MW asks how the rota system worked
• FT reports it was good
• MW reports Helen has asked us to move stuff from the cupboard
• MW suggests around 12:00 to move stuff
• MG reports that WISE probably still has our banner pole
• MG and TL report Thursday was quite busy
• OB suggests we have an example of each size so people can better work out which to take
• Guild Soc Fair Stall
• FT reports it was quieter on Thursday, as lots of people had seen CSS already and the fair itself was quieter
• MW reports that attendance halved from 7000 to 3500
• MW reports that more specialised societies were allocated to Thursday whereas more discoverable ones were Wednesday
• MG reports the guild weren’t a great help with handovers
• MG reports that questions at the fair were more general about the society with less SoCS related stuff
• OB reports that very few people showed up in SoCS on Wednesday
• FT reports that most CS students were at the fair anyway
• FT reports that a lot of people asked about taster sessions
• FT suggested Ming Moon as that style of event
• MW suggests this is just a symptom of us being more lax with memberships than other societies
• MN reports that some of the stuff on our board is quite old so needs to be updated
• FT reports we have run out of plain TeX
• MN reports we have run out of hex stickers
• OB reports we didn’t have enough left for the socs stall once we had taken stickers to the guild
• MN reports plenty of duck and plushie interest
• MG reports that some people were very interested in them as prizes
• MW suggest a colab with hookers where we make TeX plushies
• RJ suggests plushie prizes for Halloween
• MG suggests we use the plushies for the costume competition
• MN suggests ducks for main prize

All 6 Future Events (standing item)

• Welcome Week/First Week:
• Mixers (Week 1):
• Tom has sent the intro talk dates and times
• Monday 22nd Sep
• UG Year 1 Induction Talks, 11-1 and 3-5pm (both in Haworth 101)
• Wednesday 24th Sep
• MSc All – 1-3pm, Haworth 101
• Thursday 25th Sep
• MSc All – 2-4pm, TLB LT1
• First Year
• Tuesday 30th, around 14:00-16:00 in Joes
• Maths + CS has a lecture up till 15:00
• ACTION SA: Email lecturer to see if we can steal people
• ACTION MW: Email venues to book Joes
• PGT
• Monday 29th, 14:00-16:00 in Joes
• ACTION MW: Also email venues about this
• Socs Night: Monday 29th September
• We need to make sure powerpoints are ready
• Ours is good
• MN asks if we have a list of people going
• Plenty of us are going
• AFNOM Installfest
• AFNOM has asked if people can help, you can message them in the AFNOM external channel
• Pub Night: Friday 3rd October
• Individual publicity for events
• ACTION RJ: Do the publicity (and delegate some, please)
• Grouped publicity complete
• Action carried forwards
• T-Shirts:

All 7 Sponsor/Industry Update (standing item)

• Hastings Direct
• ACTION HP: Redirect Hastings Direct to Amrit
• Action

AB 8 Finance Report (standing item)

• Most recent statement balance: £3250.54
• Actual working balance: £1,497.80
• Pending incomings
• Memberships
• Pending outgoings
• T-Shirts
• Domains
• TeX plushies
• 48 sold
• 2 remaining(?)
• ACTION MW: Check we definitely have 2
• MW reports there might be more than 2
• Action
• Grants
• Outcomes have been posted
• £422 for Manchester Hackathon
• Hopefully still exists
• £216 for server costs

OB 9 EDI Report (standing item)

• Action SA: Look into Rosh Hashanah post for Monday

SA 10 Committee Suggestions (standing item)

MG 11 Any Other Business (standing item)

All

Actual start time	19:30 BST
Actual end time	21:03 BST
Duration	1 Hours 33 Minutes