CSS Committee Meeting - Minutes

Location:	Discord
Date:	Friday 5th September
Time:	17:30 BST
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Fearne Townsend (FT), Jhundon Mendi (JM), Sabrina Ahmad (SA), Matt Norton (MN), Toby Landells (TL), Sumeet Brar (SB), Evie Wilson (EW)

1	Apologies Oli Amrit	MW
2	Adoption of Previous Minutes Minutes adopted	MG
3	Matters Arising	All
4	Committee Handover Action new members: Write Committee bio Github details can be sent in handover MW encourages everyone to do Bios, we are missing 2 MN suggests that if they are not complete before welcome week, we should merge anyway Feel free to send over your bio if you aren’t able to use github ACTION OLD COMMITTEE: Transfer anything on the drive to the css account Not done but too late MW will dig out old script “at some point” MN suggests putting the script on GitHub	All
5	Past Events Hackathon? ACTION FT: Follow up early June to organise a meeting with MLH Action carried forwards Valyfy Valyfy has failed to pay Apparently they have failed algosoc too Guild will get the bailiffs if they fail to pay ACTION MW: Contact Valyfy BBQ ACTION SA: Put training on SGF Action carried forwards Online Quiz Turnout was low, but people were engaged Attendance might have been better after the email to the first years Quiz victor role has been handed out MN says that low effort and low financial commitment means that low attendance isn’t as important, but high cost/commitment online events should be avoided	All
6	Future Events (standing item) Welcome Week/First Week: ACTION MW: Write form to see which events committee are coming to Board Games Night: Monday 22nd September ACTION EW: Email school (Todd + Tom) to buy drinks and ask about checking IDs Action complete Staff will be checking IDs MW has queried whether we can buy drinks as the policies don’t seem to ban buying drinks If we can order it, we can CostCo it RA approved TTG will advertise the event, they have been given the time and location No form for games Reminder: Warn Papa Johns Scavenger Hunt: Tuesday 23rd and Wednesday 24th September RA + Outdoor events form approved Ming Moon: Friday 26th September Action FT: Book Ming Moon Action complete £200 deposit Credit card fee can be reimbursed if applicable RA approved Mixers (Week 1): First Year Tuesday 30th, around 14:00-16:00 in Joes Maths + CS has a lecture up till 15:00 ACTION SA: Email lecturer to see if we can steal people MG suggests we send a delegate to the lecture ACTION MW: Email venues to book Joes Final Year (cancelled) PGT Monday 29th, 14:00-16:00 in Joes ACTION MW: Also email venues about this Socs Night: Monday 29th September RA queried, location needs to be added VGS and GDS committee member said they might not turn up, they are asking others Invite algosoc ACTION FT: Message the algosoc channel We need to make sure powerpoints are ready AFNOM Installfest AFNOM has asked if people can help, you can message them in the AFNOM external channel Pub Night: Friday 3rd October ACTION V: Book Soak Action complete Completely approved Freshers Stalls / Fairs Who’s going to which? Action someone to work it out ACTION MW: Do a poll The stuff for the stalls should be in the cupboard Individual publicity for events ACTION RJ: Delegate publicity to people T-Shirts: ACTION TL: Remove TTD from T-Shirt There is an svg in the drive in merch	All
7	Sponsor/Industry Update (standing item) Hastings Direct ACTION HP: Redirect Hastings Direct to Amrit Action carried forwards	AB
8	Finance Report (standing item) Most recent statement balance: £3,064.18 Actual working balance: £1,738.87 Pending incomings Memberships Pending outgoings BBQ Shit T-Shirts Domains TeX plushies 48 sold 2 remaining(?) ACTION MW: Check we definitely have 2 Action carried forwards	OB
9	EDI Report (standing item)	SA
10	Committee Suggestions (standing item) TeX Pokemon Card ACTION FT: Look into getting cards FT reports there is no cheap option, around £15 each Too spenny ACTION SA: Say too spenny CSS Putt Party Tournament ACTION FT: Start planning and pick a day FT asks when we would like to do one MW suggests Christmas SA suggests a stupid prize Maybe a golf ball Chess Channel/Thread A thread has been made in general ACTION EW: Reply Ban the president ACTION MN: Reply Soon™️ CSS goes ghosthunting MW suggests hiding Tex ghosts MN suggests the person who finds the most gets a prize MW suggests we get holo TeXs FT suggests ghost TeX in the building MN is willing to dress as a ghost ACTION FT: Tease for halloween Change name of #activities channel ACTION MW: Rename channel and respond	MG
11	Any Other Business (standing item) M365 Feedback Gemma has sent out a feedback form, please fill in honestly It is anonymous but they will know it is from CSS Ducks MN suggests we look at bringing back ducks MW asks if there would still be demand MG suggests next year would be better MW says that if we have some spare cash we will look again	All

Actual start time	17:35 BST
Actual end time	18:44 BST
Duration	1 Hours 9 Minutes