CSS Committee Meeting - Minutes

Location:	Discord
Date:	Friday 25th April
Time:	17:30 BST
Attendees:	Holly Packer (HP) (charing), Marcus Gustafsson (MG) (minuting), Adi Agarwal (AA), Fearne Townsend (FT), George Barrell (GB), Jhundon Mendi (JM), Mahima Gupta (M), Matty Widdop (MW), Oli Baker (OB), Sumeet Brar (SB), Toby Landells (TL), Leonardo Bishop (LB), Sabrina Ahmad (SA), Evie Wilson (EW), Matt Norton (MN), Rohit Jose (RJ), Sai (S)

1	Apologies	HP
2	Adoption of Previous Minutes Minutes unanimously adopted	LB
3	Matters Arising Member role colour poll Action MW: Do whatever he said after Easter MW reiterates that we will do it after easter	All
4	Incoming Committee Welcome Action new members: Do Guild training MW reports that GDPR course is broken MW reports that IHasco are investigating MW reminds us to not submit the GDPR form with no selected HP reports that the deadline is the 12th June and is in the calendar MW reports the quiz is broken for finance, personal expense limit is now £350 but quiz has not been updated Action new members: Write Committee bio HP reports that it is not super urgent but to do it anyway Action carried forwards Action EW: Do yours from last year i did Action completed Handovers: MG reports he has started industrial Liaison handover	All
5	Past Events Annual General Meeting Action AA: Submit pizza expenses Action completed MW suggests waiting until minutes are confirmed to archive channel which should be Thursday 8th May CSS Ball 2025 MW reports that all the expenses should be sorted and we are just waiting for SoCS money MW suggests we set a date for deleting photobooth photos MW - 3 months is fair game MN suggests when memberships lapse (Maybe July 1st) ACTION HP: Set alert to delete photobooth photos at the end of July Action Complete Hackathon HP reports that the LEGO is finally arriving ACTION HP: Deliver LEGO MW suggests we wait until grants are dealt with before talking to Todd (Which should be the end of next weekish) HP suggests we create a channel for next year LB suggests we reuse the current channel	All
6	Future Events (standing item) EPS Trophy (formerly Sports Day) SB reports no updates ACTION SB: Contact the group chat again BBQ MW asked if we want to do a fundraiser again Action MW: Create poll for charity Action complete HP reports Mind won Action SA: Do fundraising form MW reports that last years form should still be there as an example MW asks if we are using justgiving again We are HP reports that Habiba said the RA looked good MW reports that venues are being slow to respond. They also want Food Safety 2 training for all committee members cooking HP suggests emergency pizza catering form ACTION EW: Complete catering form for pizza prior to 16th May Winterborne Trip HP reports that they require booking for groups above 15 that needs 2 weeks to be processed HP has contacted them HP asks what we should do if they say no MW suggests that 15 is unlikely ACTION RJ: Do publicity for Monday Pub Night Projected for 6th June HP suggests Soak General agreement MW asks what number to report to the Soak MW suggests 40 ACTION GB and FT: Complete the RA ACTION GB and FT: Contact Soak for 40 people	All
7	Sponsor/Industry Update (standing item) The Trade Desk TTD interested in doing an office visit / open house MG suggested more general thing ACTION MG: to respond ARM HP suggests we chase Vishwas about ARM funding ACTION HP: Chase Vishwas	MG
8	Finance Report (standing item) Most recent statement balance: £268.98 Actual working balance: £1,867.48 Pending incomings SoCS Budget (2750) Pending outgoings Final ball bits n bobs AGM Pizza Grants Action MW: Email to get ball grant transferred done Sem 3 Ideas: birmingHack BBQ Plushies SB: “A sporting event that we’ll totally do” ACTION MW: Submit application Outcomes should be out by the end of next week TeX plushies ACTION MW: Come up with a compensation amount Action complete MW reports Habiba is in the process of putting them on sale ACTION LB: Do Plushie publicity	MW
9	EDI Report (standing item) HP reports the next calendar events are May Day and Mental Health Awareness Week ACTION SA: Prepare announcements (Optional)	SA
10	Committee Suggestions (standing item) Is shitposting banned? No HP has already answered in channel	LB
11	Any Other Business (standing item) Committee Social HP suggests social before July either before or after exams MN and LB prefer June Ideas: Minigolf Bowling Karaoke Korean BBQ Not Cherry Reds Circo /j Mulligans ACTION HP: Create poll for time and place	All

Actual start time	17:30 BST
Actual end time	18:22 BST
Duration	52 minutes